| Author: bhism anuj 20 Apr 2009 | Member Level: Gold | Rating:  Points: 2 |
hi,
you can watch out this site
http://www.sitedeveloper.ws/tutorials/outlook.htm
thanks
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| Author: amitshah 02 Sep 2009 | Member Level: Gold | Rating: Points: 2 |
Hello,
Follow the following steps:
1. The following procedure is valid only for Microsoft Office Outlook 2007. You can determine which version you are using by opening Outlook and clicking on Help > About Microsoft Outlook.
2. The Personal Folder file (.pst / PST) is the place where Outlook stores its data (when you're using Outlook without Microsoft® Exchange Server). Each Personal Folder file contains all of your Outlook folders, including the Inbox, Calendar, and Contacts. You may have a single .pst file (usually called "Internet Folders" or "Personal Folders" in your Folder List), and you may also have an additional .pst file that you use to archive messages (named "Archive Folders"). By backing up these PST files you will be backing up all your Outlook information.
3. In previous versions of Outlook, it was difficult to locate the folder containing the personal folder files. Developers have made this task much easier in Outlook 2007.
4. There are two ways to access the location of your data files. In the main menu, you can either click File > Data File Management... or Tools > Account Settings...
5. If not already selected, click on the "Data Files" tab. You may have a single data file or multiple data files. These "Data Files" are where you store your email messages, calendar, tasks and other items.
6. Highlight the data file that you are interested in backing up and click on the "Open Folder..." icon. Clicking on this icon will automatically launch Windows Explorer and take you to the location where this data file is stored.
7. Within the folder you should find an outlook.pst file . Burn this file to a CDROM disk or other backup source. If you archive your email, be sure to backup the archive.pst file as well. Prior to backing up these files, Outlook will need to be closed.
* The table below lists key Outlook files that you may want to back up in addition to your Personal Folder(s). You will need to completely exit Outlook prior to copying these files. Depending upon your configuration some or all of these files may be present in your Outlook directory.
Type of File Name or Extension
Personal Folders .pst files
Outlook Bar shortcuts .fav files
Rules Wizard rules .rwz files
RSS subscription names .sharing.xml.obi files
Known feed list for RSS .xml.kfl files
Nicknames .nick files
Customized toolbar settings outcmd.dat
Customized system folder views Views.dat
Macros and VBA programs VbaProject.otm
Signatures .rtf, .htm, and .txt files
Stationary .htm files
Templates .oft files
Dictionary .dic files
Stores a reference to which extensions (addins) you have loaded.
extend.dat files
Compatibility Note
Microsoft introduced a new .pst format with the release of Office 2003 which has a greater storage capacity and supports multilingual Unicode (Unicode: A character encoding standard that enables multiple languages to be represented by using a single character set.). Personal folder files (.pst) created using Office 2003 or 2007 will not be able to be opened by earlier versions of Office. To create a data file that is compatible with Outlook 2002 and earlier, you must first create a new data file in the Outlook 97-2002 format using the "Add" icon in the Data Files dialog box. Then you must select File > Import and Export from the main menu and import your email from the 2003/2007 .pst data file to the new 97-2002 data file that you just created. Visit this link for more information.
:FOR RESTORE FACILITY:
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If you have followed the steps above to backup your Outlook data, restoring is simple. All you do is copy the backup PST file(s) into the folder that you located when you initially backed up your work.
:FOR BACKUP FACILITY:
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* The following procedures are valid only for Outlook with Internet Mail Only option. You can determine this by opening Outlook and clicking on Help > About Microsoft Outlook.
* The Personal Folder file (.pst / PST) is the place where Outlook stores its data (when you're using Outlook without Microsoft® Exchange Server). Each Personal Folder file contains all of your Outlook folders, including the Inbox, Calendar, and Contacts. You may have a single .pst file (usually called "Internet Folders" or "Personal Folders" in your Folder List), and you may also have an additional .pst file that you use to archive messages (named "Archive Folders"). By backing up these PST files you will be backing up all your Outlook information . The hard part is locating the files...
* You can find the location of this file by:
1. Right-clicking on the Outlook Today icon found in your Outlook shortcuts, or the Outlook Today icon found in your folder list and then left-click "Properties".
2. Once the Properties dialog box is displayed, click the "Advanced" button.
3. The "Path...", shown below by the red arrow, indicates where your Personal Folder file can be found.
4. Write this path down and navigate to the designated folder (Outlook in this example)
OR
use your mouse cursor to copy (CTRL + C) and paste (CTRL + V) the path into Windows Explorer. Then, delete the "outlook.pst" at the end of the path and press the "Enter" key on your keyboard. Explorer will automatically open the folder containing your Personal Folder.
* Within the folder you should find an outlook.pst file . Copy and paste this file to a Zip disk or other backup source. It will probably be too large to copy to a floppy disk. If you archive your email, be sure to backup the archive.pst file as well.
* The table below lists key Outlook files that you may want to back up in addition to your Personal Folder(s). You will need to completely exit Outlook prior to copying these files. Depending upon your configuration some or all of these files may be present in your Outlook directory.
Type of File Name or Extension
Personal Folders .pst files
Outlook Bar shortcuts .fav files
Rules Wizard rules .rwz files
Nicknames .nick files
Customized toolbar settings outcmd.dat
Customized system folder views Views.dat
Macros and VBA programs VbaProject.otm
Signatures .rtf, .htm, and .txt files
Stationary .htm files
Templates .oft files
Dictionary .dic files
Stores a reference to which extensions (addins) you have loaded.
extend.dat files
Programs of interest:
ABF OUTLOOK BACKUP: a backup and synchronization tool for MS Outlook.
ABF OUTLOOK EXPRESS BACKUP: a backup and synchronization tool for MS Outlook Express.
Links of interest:
WWW.MICROSOFT.COM: Outlook Express Support Center.
WWW.MICROSOFT.COM: Outlook Support Center.
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